Esignature Features: Do More Than Just Signing Documents

Businesses in the digital age are continually looking for methods to simplify their processes and cut back on paperwork. Electronic signatures, often known as esignatures, are one such breakthrough that has completely changed document management.

Esigning offers a variety of potent features that can completely change the way you do business in addition to simplifying the signing procedure.

We’ll examine these e-signature features in depth in this blog and demonstrate how they may be used for more than simply document signing.

Use KONSIGN for More Than Simply Electronic Signing:

The powerful electronic signature technology KONSIGN does more than just sign documents electronically. It has a wide range of capabilities that can improve your document management routine.

Quick and Modular Workflow Management

Using KONSIGN has a number of benefits, one of which is the creation of quick and adaptable processes. Documents may be handled quickly by clearly defining the signing sequence and assigning due dates to each signer. This function is particularly useful for intricate contracts or agreements that call for many signatures to be provided in a certain order.

Encryption with SSL and AWS Server

When handling sensitive material, security must always come first. By using SSL (Secure Sockets Layer) encryption and hosting files on Amazon Web Services (AWS) servers, KONSIGN places a high priority on the security of your data. Since sensitive and secret information is frequently involved, security is of the utmost importance when it comes to electronic signatures. KONSIGN is aware of how crucial it is to protect your data during transmission. The platform makes use of SSL (Secure Sockets Layer) encryption to do this.

A well-known and reliable technique for protecting data transfer over the internet is SSL. It creates a safe and secure connection between your web browser and the servers of KONSIGN. Security of documents that are saved is equally important, in addition to safe data transfer. To host and keep your signed papers, KONSIGN uses Amazon Web Services (AWS), a well-known cloud infrastructure provider. By adopting AWS server encryption, KONSIGN makes use of AWS’s strong security features.

Signature Customisation

KONSIGN provides a variety of signature choices. You may upload a scanned copy of your handwritten signature, draw your signature with a stylus or your finger on a touchscreen device, or select from a number of pre-designed typefaces. This adaptability enables a genuinely unique signing experience.

Document Accounting

Accountability and transparency are crucial in the world of electronic signatures and document management. The “Accounting of Documents” feature that KONSIGN provides improves your capacity to track and manage the lifespan of your documents because it understands the need to maintain an exhaustive record of document actions. The following are some ways that this functionality improves your document management procedures:

• Monitoring of Document Status: You may keep track of each document’s status in real time using KONSIGN’s “Accounting of Documents” function. Which documents are unsigned, rejected, or pending are clearly marked. The need for manual follow-ups is eliminated by this simple visual depiction of document progress, which also streamlines your workflow.
• Actions of Recipients: The “Accounting of Documents” function allows you to track each recipient’s interactions with the document in detail. When they open the paper, go through its content, and sign it, you’ll know. This data is useful for confirming the legitimacy of signatures and guaranteeing adherence to internal procedures.
• Revisions to Documents: Occasionally, documents will need to be updated or revised. You can trace changes made to a document using KONSIGN’s capabilities, including who made the modifications and when. This document version management feature preserves document integrity and offers a history of document development.
• Alerts and Notifications: At significant document milestones, KONSIGN can automatically notify or alert you. You may be informed when a document is completed, signed, or opened by a recipient, for instance. You may keep informed and take necessary action on time thanks to these alerts.

Template Creation

In many firms, creating repetitive documents is a frequent chore. By enabling you to generate templates for commonly used papers, KONSIGN accelerates this procedure. This function maintains uniformity in your document formats while also saving time.

Cloud Storage Integration

Easy document management with integration for cloud storage

Modern companies significantly rely on cloud storage solutions to effectively manage and arrange their digital assets. Since Google Drive, OneDrive, and Dropbox are among the top cloud storage providers, KONSIGN enables smooth connection with them. Here are some reasons why this connection will revolutionise your document management:

• Accessibility Anywhere, Anytime: With the integration of cloud storage, you have access to your signed papers from any location that has an internet connection. Your papers are easily accessible whether you are working locally, remotely, or both. Flexibility and productivity are promoted by this accessibility.

Cloud storage platforms are built for collaboration, making it simple. You may simply share your signed papers with co-workers, clients, or partners if you have integrated access to them. Real-time viewing, editing, and commenting on papers is possible for team members to enhance teamwork and productivity.

Group Signatures

In collaborative settings, getting many team members’ signatures at once is frequently important. You may transmit papers to numerous recipients at once for signatures using the group signing feature of KONSIGN. This trait encourages productivity and cooperation.

Real-time Audit Trail

A thorough audit trail must be kept in order to comply with laws and regulations. A real-time audit trail is provided by KONSIGN and captures each action done on a document, from sending to signing. You will get a comprehensive history of the document thanks to its openness.

Conclusion

Electronic signatures may dramatically increase productivity and save the time and resources needed for paperwork in your company procedures. But it’s crucial to pick an e-signature tool that has more features than simply standard signing ones.

By offering a comprehensive set of features that cover workflow management, security, customization, and integration, KONSIGN differentiates itself from the competition.

You may improve security, encourage team collaboration, and streamline your document management procedures by utilising KONSIGN.

The value of this esignature solution is further increased by the capability to customise signatures, generate templates, and interact with cloud storage services.

Real-time audit trail functionality also guarantees that you have a detailed record of document activities for compliance and responsibility.